Complete project roadmap — workflow design, tooling decisions, phased implementation, and critical gaps for building a permanent, searchable, public-ready library.
Six sequential steps from recordings to a searchable library entry. Immediate priority: ingest the ~3,000 recently created edited videos into the system. The 12,000 master recordings in FileMaker/Dropbox are a longer-term effort involving transcoding and renaming at scale.
YYYY-MM-DD_[type]_[location]_[seq].mp4Everything runs locally on the user's machine. The only external touchpoints are the launch page (shyamgyaan.com) and GitHub (source code). No audio or video data leaves the machine.
Three phases over 18 months — from foundational infrastructure to internal tools at scale. A potential public access phase is outlined below but is subject to a future team decision and is not assumed.
The major architectural and tooling choices — with recommendations and trade-offs clearly laid out.
Every tool in the recommended stack, organized by function. Short-term choices prioritize speed; long-term choices prioritize scale and control.
Things not explicitly covered in the original workflow that must be addressed before scaling. These will cause expensive problems if ignored.
YYYY-MM-DD_satsang_main-hall_001.mp4) and rename all master files before processing begins. This anchors every downstream record to a predictable, unique identifier.Hard-earned lessons from similar archival projects. These are the most common ways this kind of work goes wrong.